Association Executive/CEO

SOUTHERN ADIRONDACK REALTORS, INC
 
POSITION DESCRIPTION
POSITION TITLE: Association Executive/CEO  
DEPARTMENT: Administration  
LOCATION: 296 Bay Road, Queensbury, NY 12804
REPORTS TO: Board of Directors
STATUS: Exempt
 
POSTION SUMMARY:
The Board Association Executive serves as chief executive officer, responsible to the board of
directors for the effective conduct of the affairs of the Association. The Association Executive
recommends and participates in formulating the Association’s mission, goals, objectives and
related policies. Within the framework, the Association Executive plans, organizes, coordinates,
controls and directs Association staff, finances, programs and activities. The Association
Executive also serves as staff liaison to all committees, work groups and task forces. AE provides
liaison between all committees and the board of directors.
 
DUTIES: The Association Executive performs the following with appropriate delegations and
within the limits of the association bylaws and policies established by the board of directors:
 
Staff Management & Supervision:
1. Establishes administrative policies and procedures for the Association office functions.
2. Establishes the organizational structure for the Association office and the related
staffing structure.
3. Recruits and trains staff and administers an effective personnel program that includes
position descriptions, performance standards, performance appraisals and a
compensation system.
 
Office Functions:
1. Primary staffer to answer incoming calls to office.
2. Supervise Real Estate Supply Store operations, assist with processing purchases by
members on day to day basis as needed.
3. Serve as office greeter when other staff unavailable.
4. Handle all incoming calls from consumers, potential members, press or government
officials.
5. Maintain office and meeting room supplies.
6. Monitor building maintenance, contracts.
 
Strategic Plan & Committee Management:
1. Assists with, and monitors the association's overall Strategic Plan and provides
benchmark reports to the board of directors.
2. Assists with development of education programs in cooperation with the member, to
advance the professional, technical and managerial skills of the membership.
3. Supervises all volunteer committee activities and related events and programs and
ensures volunteer recognition.
 
Public Relations and Consumer Outreach:
1. Supervises and/or writes any appropriate grants that may assist in program
development and community outreach projects.
2. Maintains effective internal and external public relations and ensures appropriate
required files and website contents.
3. Serves as spokesperson for the Association in conjunction with the President.
4. Maintains an active involvement in civic organizations and community activities.
5. Supervises and maintains the association's website and social media platforms.
 
Membership Growth & Retention:
1. Assists with, and supervises effective membership development and services programs
within the limits and facilities of the staff.
2. Develops and supervises publications and communications that are responsive to
member needs including but not limited to member E-newsletters, bulletins,
publications, surveys and social media communications.
3. Conducts research necessary for the board and informs the membership, elected
officials and others of the results as appropriate.
4. Actively pursues membership growth initiatives and programs. Processes new members.
 
Financial & Legal Oversight:
1. Manages with the board treasurer, the Association finances, including the preparation
of the year-end reports, the annual budget and long-range forecast of needs.
2. Oversees collection of dues and fees and termination of delinquent memberships.
3. Oversees and is responsible for all financial operations of the board including but not
limited to: accounts receivable, accounts payable, payroll, taxes and all financial activity
as it pertains to the overall organization budget and operations.
4. Ensures the legal integrity of the board.
 
State and National Association Compliance:
1. Is Professional Standards Administrator for all Ethics and Grievance related matters and
maintains files and correspondence according to NAR guidelines.
2. Oversees, coordinates and files NAR Core Standards Certification process.
3. Maintains a strong working relationship with other local, state and national
boards/associations.
4. Participates in State and National activities and programs, within the limits of the
Board’s budget.
5. Ensures member reports and fees are paid to State (NYSAR) and National Association
(NAR) in a timely manner.
 
Board of Directors Support:
1. Plans and coordinates meetings of the board of directors and the elected officials of the
Association as well as general membership meetings.
2. Researches and procures vendor contract bids and executes contracts and
commitments as authorized by the board of directors.
3. Assists, serves and cooperates with the board president, officers, directors and board
committees.
4. Maintains and disburses official minutes of the board of directors and other official
association meetings.
5. Is an ex officio, non-voting member of the executive committee, or the board of
directors, or both.
6. Other duties as assigned by the Board of Directors.
 
QUANTITATIVE DIMENSIONS OF POSITION 
Personnel: Exempt Base Salary range: $82,000.00 - $89,000.00
 
QUALITATIVE DIMENSIONS OF POSITION
A. Decision Making Authority:
     1. Own Authority: Approval of vacation schedules and other absences, administer
     payroll policies, purchase of supplies, materials and services not to exceed
     $250.00.
     2. Referred: Credits, consult on personnel issues which may result in progressive
     discipline, and/or termination, purchases over $250.00.
     B. Typical Sources of Support: Board President, Elected Officials, Committee chairpersons,
     State and National Association, other Executive Officers.
     C. Relationships with outside entities: Association members, clients of Association
     members, consumers, local newspapers and publications, professional organizations,
     vendors, suppliers, and consultants.
 
JOB REQUIREMENTS
A. Skills and knowledge required:
     • Ability to effectively manage people, projects and budget 
     • Excellent organizational skills
     • Office administration, bookkeeping skills Computer literate
     • Strong verbal and written communication skills 
     • Able to manage multiple priorities
     • Service AND sales background 
 
B. Minimum education required: Four-year degree in administration/business or
equivalent experience
 
C. Minimum years’ work experience required: Two years management experience,
knowledge of real estate business desirable
 
D. Special requirements: Presentation skills, Public relations skills, Grant writing skills,
Occasional travel required
 
E. Cannot hold a Real Estate License