Project Administrator

Project Administrator Job Description
 
REPORTS TO: Project Manager
 
Summary:  The Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Project Manager. 
 
KEY INTERFACES: Project Manager, A/P Specialist,
 
ESSENTIAL DUTIES & RESPONSIBILITIES:  

• Processes and tracks Submittals to owner, contact subs for items to be submitted
• Processes and tracks formal correspondence with Clients and Subcontractors
• Create and Process Subcontracts
• Create Purchase Orders
• Process Sub invoices for payment
• Create Subcontractor Monthly pay summaries
• Update Project Workbook
• Request for information, follow up with owner response to sub requesting information
• Track all materials purchases and services for the project
• Order materials as directed
• Create job site binders
• Maintain our inventory controls program.
• Assist in tracking and accepting deliveries that come to our Headquarters

 
REQUIRED SKILLS: Proficiency in MS Office Suite including Word, Excel, and PowerPoint. 
 
PREFERRED SKILLS: Experience and proficiency in Smartsheet and QuickBooks. 
 
PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 30 pounds, and become proficient with our warehouse fork lift.
 
PAY RANGE: $17-$22 starting, depending on experience/education.
 
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws. 

For general inquiries, or to apply, please contact:
Juan L. Gonzales, Jr.
Chief Financial Officer
Hunt Companies, Inc.
jgonzales@huntcompanies.net